Call for Project Abstracts and Full Proposals: U.S. Ambassadors Fund for Cultural Preservation

U.S. Mission Mozambique is calling for project abstracts and full proposals for the Ambassadors Fund for Cultural Preservation (AFCP) 2022 Grants Program.  Project abstracts submitted via email at MaputoPDProposals@state.gov will be accepted until 5:30 p.m. on November 26, 2021.  For proposal abstracts from Round 1 that advance to Round 2, the deadline for the full proposals is March 28, 2022. Please note that there is only one round for proposal abstracts.

About AFCP

The U.S. Ambassadors Fund for Cultural Preservation (AFCP) supports the preservation of cultural sites, cultural objects, and forms of traditional cultural expression in more than 100 developing countries around the world.  AFCP-supported projects include the restoration of ancient and historic buildings, assessment and conservation of rare manuscripts and museum collections, preservation and protection of important archaeological sites, and the documentation of vanishing traditional craft techniques and indigenous languages. Cultural heritage endures as a reminder of the contributions and historical experiences of humanity. By taking a leading role in efforts to preserve cultural heritage, the U.S. shows its respect for other cultures.  Individual awards can range from $10,000 to $500,000 per project.

Special priorities for the 2022 AFCP competition:

U.S. Mission Mozambique particularly encourages projects that promote American values, such as tolerance and respect for cultural diversity.

Program Objectives

The AFCP Grants Program supports the preservation of archaeological sites, historic buildings and monuments, museum collections, and forms of traditional cultural expression, such as indigenous languages and crafts. Appropriate project activities may include:

  • Anastylosis (reassembling a site from its original parts);
  • Conservation (addressing damage or deterioration to an object or site);
  • Consolidation (connecting or reconnecting elements of an object or site);
  • Documentation (recording in analog or digital format the condition and salient features of an object, site, or tradition);
  • Inventory related to the project in process (listing of objects, sites, or traditions by location, feature, age, or other unifying characteristic or state);
  • Preventive Conservation (addressing conditions that threaten or damage a site, object, collection, or tradition);
  • Restoration (replacing missing elements to recreate the original appearance of an object or site, usually appropriate only with fine arts, decorative arts, and historic buildings);
  • Stabilization (reducing the physical disturbance of an object or site).

Special note regarding sites and objects that have a religious connection

The establishment clause of the U.S. Constitution permits the government to include religious objects and sites within an aid program under certain conditions. For example, an item with a religious connection (including a place of worship) may be the subject of a cultural preservation grant if the item derives its primary significance and is nominated solely on the basis of architectural, artistic, historical, or other cultural (not religious) criteria.

What kind of organization can apply for an AFCP grant?

U.S. Mission Mozambique encourages AFCP proposals from reputable and accountable noncommercial entities, such as:

  • Non-governmental organizations;
  • Institutes of Higher Education;
  • Museums;
  • Government institutions dealing with cultural heritage and preservation; and
  • Similar institutions and organizations that are able to demonstrate the requisite experience and capacity to manage projects to preserve cultural heritage.

Other Eligibility Requirements

The AFCP further defines eligible applicants as reputable and accountable entities that are able to demonstrate that they have the requisite capacity and permission to manage projects to preserve cultural heritage in the specified country.

In order to be eligible to receive an award, all entities must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov.

Ineligible project applicants

AFCP does not award grants to individuals, commercial entities, or past award recipients that have not fulfilled the objectives or reporting requirements of previous AFCP awards.

Ineligible projects and specific line items

U.S. does not support the following activities or costs, and applications involving any of the activities or costs below will be deemed ineligible:

  • Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application;
  • Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.);
  • Preservation of hominid or human remains;
  • Preservation of news media (newspapers, newsreels, radio and TV programs, etc.);
  • Preservation of published materials available elsewhere (books, periodicals, etc.);
  • Development of curricula or educational materials for classroom use;
  • Archaeological excavations or exploratory surveys for research purposes;
  • Historical research, except in cases where the research is justifiable and integral to the of the proposed project;
  • Acquisition or creation of new exhibits, objects, or collections for new or existing museums;
  • Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example);
  • Commissions of new works of art or architecture for commemorative or economic development purposes;
  • Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances;
  • Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist;
  • Relocation of cultural sites from one physical location to another;
  • Removal of cultural objects or elements of cultural sites from the country for any reason;
  • Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation, documentation, or public diplomacy effort;
  • Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies;
  • Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund);
  • Costs of fund-raising campaigns;
  • Contingency, unforeseen, or miscellaneous costs or fees;
  • Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the Grants Officer;
  • International travel, except in cases where travel is justifiable and integral to the success of the proposed project or to provide project leaders with learning and exchange opportunities with cultural heritage experts;
  • Individual projects costing less than $10,000 or more than $500,000;
  • Independent U.S. and foreign projects overseas that do not have a local partner or a preexisting formal agreement with the national cultural authority in the specified country to conduct cultural heritage preservation activities.

Proposal process

U.S. Mission Mozambique’s AFCP Grants Program competition process is divided into two rounds:

  1. Round 1 – Project abstract (due November 26, 2021); and
  2. Round 2 – Full proposal (due March 28, 2022)

Round 1

The project abstract must include the following items:

  1. Project basics, including working title, anticipated project length (Note: Applicants may propose project periods of up to 60 months), location/site, and project cost estimate (amount requested from AFCP; in U.S. dollars);
  2. Project Applicant information, including contact information, and SAM registration status;
  3. Special Designations (national monument, World Heritage Site, etc.);
  4. Law/s Protecting the Site or Collection (citations only);
  5. Scope of work summarizing (1) the preservation goals and the activities planned to achieve those goals; and (2) any broader host country or community goals and the activities planned to achieve those goals; (i.e., what is hoped to be gained from the project beyond the preserved heritage and how it is planned to get there; 2,000 characters maximum)
  6. Statement of Importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the site or collection;
  7. Statement of Urgency indicating the severity of the situation and explaining why the project must take place now; and
  8. Five (5) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site, collection, or tradition and show the urgency or need for the proposed project (collapsing walls, water damage, etc.).

Project abstracts must be submitted via email to MaputoPDProposals@state.gov by November 26, 2021.

Round 2

U.S. Mission Mozambique will invite shortlisted institutions to submit full proposals upon favorable review of the abstracts. Full proposals must be submitted via email to MaputoPDProposals@state.gov by March 28, 2022. The proposals must fully satisfy the program objectives, funding areas and priorities, and the eligibility requirements specified above. Furthermore, to be considered complete, full proposals must include:

  1. Project dates (maximum of 60 months [five years]).
  2. Statement of importance highlighting the historical, architectural, artistic, or cultural (non-religious) values of the cultural heritage.
  3. Revised/detailed scope of work with (1) clear preservation goals and activities for achieving those goals, and (2) the host country or community’s intended broader goals and activities for achieving those goals (Note: When describing and ordering the activities for (1) and (2) above, highlight any major milestones and target dates for achieving them. Each set of activities should clearly lead to their corresponding goals with no gaps. The overall presentation should make a compelling case that the implementer has a clear and comprehensive sense of how to achieve the preservation and other goals).
  4. Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site or collection.
  5. Implementer’s public awareness plan describing how the applicant intends to highlight and amplify AFCP-supported activities through print, electronic, social media, and other means.
  6. Maintenance plan outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project.
  7. Résumés or CVs of the proposed project director and key project participants.
  8. Detailed project budget, demarcated in one-year budget periods (2022, 2023, 2024, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs; (Note: Use the AFCP budget template available on this link (xlsx 24.4 KB).
  9. Budget narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items.
  10. Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL available on), all these documents are available on www.grants.gov.
  11. Relevant supporting documentation, such as historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, etc., compiled in preparation for the proposed project.
  12. As requested by the Center or as appropriate, additional high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the heritage and show the urgency or need for the proposed project (collapsing walls, extensive water damage, etc.).

Language

All proposals and supporting materials must use English.  Proposals in Portuguese will not be accepted for this competition.

Budget

Budget must be in USD.

Cost Sharing and other Forms of Cost Participation

There is no minimum or maximum percentage of cost participation required for this competition. When an applicant offers cost sharing, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its application and later included in an approved agreement. The applicant will be responsible for tracking and reporting on any cost share or outside funding, which is subject to audit per 2 CFR 200. Cost sharing may be in the form of allowable direct or indirect costs.

Period of Performance:
Proposed projects should be completed in 60 months or less. The period of performance begins upon the Grants Officer’s signature and the awardee’s countersignature on a Notice of Award. A Notice of Award notifies an award recipient that an award has been made and that funds are available for use during the specified award period.

Performance and Deliverables:

AFCP 2022 award recipients must submit performance progress reports, federal financial status reports, and final reports on time as specified in the Notice of Award. Upon completion of an AFCP project, the Center will also ask implementers to respond to an online survey about their project and experience with the AFCP program. In cases where the proposed public diplomacy or other expected impacts may not be fully realized at the immediate conclusion of the project, the Center may request continued voluntary reporting on specific topics. The Center may compile this information into reports to Congress and other documents.

Required Registrations

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants must obtain these registrations. All are free of charge:

  • Unique Entity Identifier (UEI) from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • www.SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously).

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf
For NCAGE help from within the U.S., call 1-888-227-2423
For NCAGE help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov. SAM registration must be renewed annually.

Administrative and National Policy Requirements:

Notices of Award for AFCP projects incorporate terms and conditions subject to OMB Uniform Guidance (2 CFR 200): Cost Principles, Audit, and Administrative Requirements for Federal Awards (2 CFR Chapter I, Chapter II, Part 200, et al.). All applicants should familiarize themselves with these requirements. Other requirements and guidance will appear as program-specific provisions or be incorporated by reference in the Notice of Award.

Disclaimer

Issuance of this funding opportunity does not constitute an award commitment on the part of the AFCP program or the U.S. government. The Center reserves the right to waive program formalities and to reduce, revise, or increase project scopes and budgets in accordance with the needs of the program and the availability of funds.

Project Design Assistance:

During the month of November 2021, the Center is offering project design webinars for both applicants and embassy staffs on the topics of heritage and climate change (November 9, 9:00 a.m. EST), engaging communities through heritage (November 16, 9:00 a.m. EST), and heritage and sustainable development (November 19, 9:00 a.m. EST). Recordings of these webinars and their resource materials will be available in late November. To register for one or more of these webinars, follow the registration links in the AFCP 2022 Webinar PDF here: (PDF 447 KB)
The Center has also prepared project design tips, a glossary of terms, and other materials for self-guided learning and identifying best practices when undertaking certain kinds of projects such as the conservation of objects and interpretation at small rural museums. The design tip sheet is available here: AFCP Project Design Tips (PDF 346 KB).
AFCP Resources:  (PDF 628 KB)