Ambassadors Fund For Cultural Preservation Call For Project Concept Notes
Funding Opportunity Title: 2024 Ambassadors Fund for Cultural Preservation
Funding Opportunity Number: AF-MAP-PD-FY24-02
Deadline for Applications: December 22, 2023
Assistance Listing Number: 19.025 – U.S. Ambassadors Fund for Cultural Preservation
Total Amount Available: $500,000.00, subject to availability of funds.
The U.S. Embassy Mozambique announces an open competition for organizations to submit project ideas in the form of Concept Notes for Round 1 of the U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2024 Grants Program. Concept Notes must be submitted via email to MaputoPDProposals@state.gov, by December 22, 2023. 17:30 GMT+2.
Priority Region: Mozambique
The Department of State established the AFCP at the request of Congress in Conference Report 106-1005 accompanying H.R. 4942 (October 26, 2000). The Senate report on this bill noted that the preservation of cultural heritage “offers an opportunity to show a different American face to other countries, one that is non-commercial, non-political, and non-military.”
The AFCP Grants Program supports the preservation of archaeological sites, historic buildings and monuments, museum collections, and forms of traditional cultural expression, such as indigenous languages and crafts. Appropriate project activities may include:
- Anastylosis (reassembling a site from its original parts).
- Conservation (addressing damage or deterioration to an object or site).
- Consolidation (connecting or reconnecting elements of an object or site).
- Documentation (recording in analog or digital format the condition and salient features of an object, site, or tradition).
- Inventory (listing of objects, sites, or traditions by location, feature, age, or other unifying characteristic or state).
- Preventive Conservation (addressing conditions that threaten or damage a site, object, collection, or tradition).
- Restoration (replacing missing elements to recreate the original appearance of an object or site, usually appropriate only with fine arts, decorative arts, and historic buildings).
- Stabilization (reducing the physical disturbance of an object or site).
- FEDERAL AWARD INFORMATION
Length of performance period: 12 to 60 months
Number of awards anticipated: 03 awards (dependent on amounts)
Award amounts: awards may range from a minimum of $10,000.00 to a maximum of $500,000.00
Total available funding: $500,000.00
Type of Funding: Diplomatic Programs Public Diplomacy Funds
Anticipated program start date: October 1, 2024
This notice is subject to availability of funding.
Funding Instrument Type: Grant or cooperative agreement (as appropriate). Cooperative agreements are different from grants in that bureau/embassy staff are more actively involved in the grant implementation (“Substantial Involvement”).
Program Performance Period: Proposed programs should be completed in 60 months or less.
- ELIGILIBITY INFORMATION
- Eligible Applicants
U.S. Embassy Mozambique defines eligible project implementers as reputable and accountable non-commercial entities that can demonstrate they have the requisite capacity to manage projects to preserve cultural heritage. Eligible implementers may include:
- Non-governmental organizations,
- Not-for Profit Museums,
- Not-For Profit Educational institutions,
- Ministries of culture, or similar institutions and organizations
- U.S.-based educational institutions,
- U.S Non-Profit organizations subject to Section 501(c)(3) of the tax code.
The AFCP will not award grants to individuals, commercial entities, or past award recipients that have not fulfilled the objectives or reporting requirements of previous awards.
Potential implementers must be registered and active in the U.S. government’s System for Award Management (SAM) to receive U.S. federal assistance.
- Cost Sharing or Matching
There is no minimum or maximum percentage of cost participation required. When an applicant offers cost sharing, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in the budget of the application and later included in an approved agreement. The applicant will be responsible for tracking and reporting on any cost share or outside funding, which is subject to audit per 2 CFR 200. Cost sharing may be in the form of allowable direct or indirect costs.
- Other Eligibility Requirements
The AFCP further defines eligible applicants as reputable and accountable entities that can demonstrate that they have the requisite capacity and permission to manage projects to preserve cultural heritage in the specified country.
To be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information.
Individuals are not required to have a UEI or be registered in SAM.gov.
- APPLICATION AND SUBMISSION INFORMATION
- Address to Request Application Package
Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
- The proposal clearly addresses the goals and objectives of this funding opportunity;
- All documents are in English;
- All budgets are in U.S. dollars;
- All pages are numbered;
- All documents are formatted to 8 ½ x 11 paper; and
- All Microsoft Word documents are single-spaced, 12 point Calibri font, with a minimum of 1-inch margins.
The following documents are required for Round 2:
- Mandatory application forms
- SF-424 (Application for Federal Assistance – organizations)
- SF-424A(Budget Information for Non-Construction programs)
- SF-424B(Assurances for Non-Construction programs)
Round 1 Concept Note – Open to all interested candidates.
Concept notes should be written in Microsoft Word, and must be submitted by Friday, December 22, 2023 17:30GMT+2, by e-mail to MaputoPDProposals@state.gov.
Complete concept note must include:
- Project Basics, including working title, anticipated project length (maximum of 60 months); location/site (if part of an inscribed World Heritage Site, the name of the World Heritage Site); and project cost estimate (amount requested from AFCP; in U.S. dollars). Please refer to attached budget template.
- Project Implementer: organization name, organization type, name, title and contact of project coordinator.
- Project Scope of Work: Summarizing (3,000 characters) maximum:
- Preservation activities and goals (explain all activities and how the activities will contribute towards achieving desired results)
- Related host country or community heritage and how these goals will be achieved.
- Anticipated strategic outreach activities to build awareness and engage communities and stakeholders.
- Rationale for AFCP support, explaining why it’s in the interest of the U.S. government to fund the project, specially:
- How the project relates to specific National Security Strategy plan, Integrated Country Strategy goals (Support stabilization in Mozambique; inclusive, sustainable and diversified economic growth and investment; respect for human rights, strengthened democratic institutions; combat and adapt to climate change; better educated Mozambicans), existing bilateral agreement (if applicable), or any other U.S. foreign policy objectives (1,000 characters maximum).
- The projected public diplomacy benefits of the project, e.g. U.S-Mozambique exchange programs, U.S. Culture, U.S. Speakers, partnership with U.S. Institutions, U.S. experts/expertise/inspiration/guidance, U.S. material (1,000 characters maximum)
- Statement of Importance highlighting the historic, architectural, artistic, or cultural
(nonreligious) values of the cultural site, object, collection, or form of traditional expression.
- Statement of Urgency indicating the severity of the situation and explaining why the project must take place now.
- Statement of Sustainability outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills either resulting or gained from the project.
- Five (5) high quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the site, collection, or tradition and show the urgency or need for the proposed project (collapsing walls, water damage, etc.).
Round 2 Full application requirements – Open to selected candidates.
Eligible candidates will be contacted by U.S. Embassy in Mozambique within the first half of 2024.
- Summary Page: Cover sheet stating the applicant’s name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
- Project activities Description and Timeframe that present project tasks in chronological order and list the major milestones with target dates for achieving them.
- Statement of Importance highlighting the historical, architectural, artistic, or cultural (non-religious) values of the cultural heritage.
- Proof of Official Permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site or collection.
- Implementer Public Outreach Plan describing how the implementing partner will build awareness and engage communities and stakeholders. Awareness-building activities typically include social media posts, ribbon cutting events, and news stories. Community and stakeholder engagement activities may include community-led or community-produced workshops, short videos, documentary films, oral histories, storytelling or interpretive exhibits, and educational or enrichment events tailored for specific audiences, such as young people.
- Maintenance Plan outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project.
- Data and Media Access Plan outlining how the implementing partner will share, as appropriate, data and media generated from the project with the public and Department of State.
- If applicable, explain how the proposed project or project staff are linked to other Department of State cultural, educational, or other exchange programs.
- Résumés or CVs of the proposed project director and key project participants.
Detailed Project Budget, demarcated in one-year budget periods (2023, 2024, 2025, etc.), that lists all costs in separate categories (Personnel, Fringe Benefits, Travel [including Per Diem], Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs); indicates funds from other sources; and gives a justification for any anticipated international travel costs. If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file. Note: You may use the optional AFCP budget template available via https://mz.usembassy.gov/
- Budget Narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items.
- Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL).
- Relevant Supporting Documentation, such as historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, etc., compiled in preparation for the proposed project.
- As requested by the Center or as appropriate, additional high-quality digital images (JPEGs) or audiovisual files that convey the nature and condition of the heritage and show the urgency or need for the proposed project (collapsing walls, extensive water damage, etc.)
All organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration with the SAM.gov. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.
Note: As of April 2022, a DUNS number is no longer required for federal assistance applications.
The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed and/or directed to a sub-grantee.
Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.
- Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and a UEI number prior to registering in SAM.gov.
- Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI number prior to registering in SAM.gov.
- Please note that as of November 2022 and February 2022 respectively, organizations based outside of the United States that do not intend to apply for U.S. Department of Defense (DoD) awards are no longer required to have a NATO Commercial and Government Entity (NCAGE) code or CAGE code to apply for non-DoD foreign assistance funding opportunities. If an applicant organization is mid-registration and wishes to remove a CAGE or NCAGE code from their SAM.gov registration, the applicant should submit a help desk ticket (“incident”) with the Federal Service Desk (FSD) online at fsd.gov using the following language: “I do not intend to seek financial assistance from the Department of Defense. I do not wish to obtain a CAGE or NCAGE code. I understand that I will need to submit my registration after this incident is resolved in order to have my registration activated.”
Organizations based outside of the United States and that DO NOT plan to do business with the DoD should follow the below instructions:
Step 1: Proceed to SAM.gov to obtain a UEI and complete the SAM.gov registration process. SAM.gov registration must be renewed annually.
Organizations based outside of the United States and that DO plan to do business with the DoD in addition to Department of State should follow the below instructions:
Step 1: Apply for an NCAGE code by following the instructions on the NSPA NATO website linked below:
NCAGE Code Request Tool (NCRT):
An exemption from the UEI and sam.gov registration requirements may be permitted on a case-by-case basis if:
- An applicant’s identity must be protected due to potential endangerment of their mission, their organization’s status, their employees, or individuals being served by the applicant.
- For an applicant, if the Federal awarding agency makes a determination that there are exigent circumstances that prohibit the applicant from receiving a unique entity identifier and completing SAM registration prior to receiving a Federal Award. In these instances, Federal awarding agencies must require the recipient to obtain a unique entity identifier and complete SAM registration within 30 days of the Federal award date.
Organizations requesting exemption from UEI or SAM.gov requirements must email the point of contact listed in the NOFO at least two weeks prior to the deadline in the NOFO providing a justification of their request. Approval for a SAM.gov exemption must come from the warranted Grants Officer before the application can be deemed eligible for review.
- Submission Dates and Times
Applications are due no later than December 22, 2023
- Funding Restrictions
AFCP does not support the following activities or costs, and applications involving any of the activities or costs below will be deemed ineligible:
- Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application.
- Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.) unless the natural heritage has a cultural heritage connection or dimension.
- Preservation of hominid or human remains.
- Preservation of news media (newspapers, newsreels, radio and TV programs, etc.).
- Preservation of published materials available elsewhere (books, periodicals, etc.).
- Development of curricula or educational materials for classroom use.
- Archaeological excavations or exploratory surveys for research purposes.
- Historical research, except in cases where the research is justifiable and integral to the success of the proposed project.
- Acquisition or creation of new exhibits, objects, or collections for new or existing museums.
- Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example).
- Commissions of new works of art or architecture for commemorative or economic development purposes.
- Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances.
- Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist.
- Relocation of cultural sites from one physical location to another.
- Removal of cultural objects or elements of cultural sites from the country for any reason.
- Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation, documentation, or public diplomacy effort.
- Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies.
- Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund).
- Costs of fund-raising campaigns.
- Contingency, unforeseen, or miscellaneous costs or fees.
- Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the Grants Officer.
- International travel, except in cases where travel is justifiable and integral to the success of the proposed project or to provide project leaders with learning and exchange opportunities with cultural heritage experts.
- Individual projects costing less than US $10,000 or more than $500,000.
- Independent U.S. and foreign projects overseas that do not have a local partner or a pre-existing formal agreement with the national cultural authority in the specified country to conduct cultural heritage preservation activities.
Other Submission Requirements
- APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.
Round 1: The Public Diplomacy Section at the U.S. Embassy in Mozambique will review and evaluate concept notes and select which projects will be submitted to the Cultural Heritage Center for funding consideration. Evaluation will take into consideration the theme of the project, formulation of clear program goals and objectives, funding areas and priorities, project sustainability, and the ability of the applying organization to carry out the project aims and other application requirements. The Center may deem concept notes and full applications ineligible if they do not fully adhere to AFCP 2024 Grants Program objectives, requirements, and other criteria stated herein.
Round 2: The Center will review and rate the full project applications using the following point-based system:
- Clarity and completeness of activities description and timeframe (20 points max)
- Importance (10 points max)
- Clarity and completeness of implementer public outreach plan (15 points max)
- Project maintenance plan (15 points max)
- Budget and budget narrative (20 points max)
- Supporting materials (resumes, assessments, reports, images, etc.,) (10 points max)
- Innovative integration, collaboration, or coordination with other ECA and Public Diplomacy Programs (5 bonus points max)
- The remaining 10 points are internal to the Embassy.
- FEDERAL AWARD ADMINISTRATION INFORMATION
- Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments are made via EFT upon submission and approval of narrative and financial reports.
- Administrative and National Policy Requirements
Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.
- 2 CFR 25 – UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT
- 2 CFR 170 – REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION
- 2 CFR 175 – AWARD TERM FOR TRAFFICKING IN PERSONS
- 2 CFR 182 – GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL ASSISTANCE)
- 2 CFR 183 – NEVER CONTRACT WITH THE ENEMY
- 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS
- S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS
In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:
- Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
- Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
- Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
- Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
- Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
- Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
In accordance with the Executive Order on Advancing Racial Equity and Underserved Communities, proposals should demonstrate how the program advances equity with respect to race, ethnicity, religion, income, geography, gender identity, sexual orientation, and disability. The proposal should also demonstrate how the program will further engagement in underserved communities and with individuals from underserved communities. Proposals should demonstrate how addressing racial equity and underserved communities will enhance the program’s goals and objectives, as well as the experience of participants.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
Upon completion of the project, all grantee organizations must complete a formal report, which consists of a narrative and a financial report and submit it to the U.S. Embassy. Form for narrative report and guidelines for financial report can be obtained from the Public Affairs Section of the U.S. Embassy. The award document will specify how often these reports must be submitted.
Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.
- FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact: MaputoPDProposals@state.gov
- OTHER INFORMATION
Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.
Issuance of this funding opportunity does not constitute an award commitment on the part of the AFCP program or the U.S. government. The Bureau of Educational and Cultural Affairs reserves the right to waive program formalities and to reduce, revise, or increase application budgets and award amounts in accordance with the needs of the AFCP program and the availability of FY 2024 funds.